Job Description

Job Summary

The Faustman Immunobiology Lab seeks a detail-oriented and organized Laboratory Administrator to support research operations, including clinical trials for type 1 diabetes using the BCG vaccine. Responsibilities include managing lab supplies, contracts, budgets, grants, safety protocols, donor relations, and onboarding processes. This full-time, on-site role requires strong communication, multitasking, and administrative skills, with a minimum 2-year commitment. Bachelor’s degree or equivalent experience preferred.

Qualifications

About Us:

We are a Human Translation Center that takes basic science discoveries and advances them through cutting-edge clinical trials. One of our premier programs in the Immunobiology Laboratories is conducting innovative Phase II clinical trials focused on the treatment of type 1 diabetes with a generic drug called the BCG vaccine. We are testing the potential of BCG vaccination to reverse type 1 diabetes in both adults and children.

Position Overview:

We are seeking a highly organized and detail-oriented Laboratory Administrator to join our diverse clinical and research teams. The ideal candidate will play a critical role in supporting the lab's operations, ensuring the smooth day-to-day functions, and assisting with administrative tasks vital for the lab's productivity and success. This position offers an opportunity to contribute to cutting-edge research while working closely with a talented team.

Key Responsibilities:

· Order daily lab and office supplies to ensure the lab is well-stocked and operations run smoothly.

· Initiate contract requests with MGH's contracts team and assist in drafting legal Statements of Work (SOWs).

· Proofread and assist with Master Service Agreements (MSAs) and other relevant legal documents.

· Process and track monthly lab budgets, ensuring accurate financial records and accounting.

· Reconcile monthly credit card expenses to maintain budget integrity.

· Assist with proofreading publications and compiling references for research articles.

· Aid in reviewing and submitting grants.

· Supervise about 20 employee hours for integrity and report to the timekeeping department.

· Assist with and direct lab safety protocols, ensuring compliance with safety regulations.

· Manage and direct the annual donation drive for the lab, with special attention to high-profile donors.

· Set up and send blast emails via Constant Contact for lab announcements and updates.

· Set up job postings and assist with the onboarding process for new team members.

· Provide administrative support for any additional tasks as required by the PI.

· Ensure timely invoice payments to vendors.

Job Requirements:

· Bachelor's degree in a related field or equivalent experience.

· Strong organizational skills with a keen attention to detail, and the ability to multitask.

· Experience with lab administration and research support is preferred.

· Excellent written and verbal communication skills.

· Familiarity with budgets, expense reconciliation, and contract management is preferred, or a keen interest in learning.

· Ability to work independently.

· Experience with grants, publications, and safety compliance is a plus.

· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

· Familiarity with Constant Contact or other email marketing platforms is a plus.

· Strong interpersonal skills with the ability to interact with seasoned professionals and effectively prioritize projects.

Additional Information:

· This is a full-time position.

· Minimum 2-year commitment.

· This is a 100% on-site position (not remote).

· Interest in overseeing the day-to-day operations of the team to ensure smooth workflow and task management.

· Our group of about 20+ on-site colleagues shares a strong camaraderie and is driven by a shared mission for healthcare change.

· Interest in our research that aims to make a generic drug available to the public.

Additional Job Details (if applicable)

Physical Requirements

Remote Type

Onsite

Work Location

149 Thirteenth Street Building 149

Scheduled Weekly Hours

40

Employee Type

Regular

Work Shift

Day (United States of America)

EEO Statement:

The General Hospital Corporation is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

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