Administrative Assistant Job at Compunnel Inc., Delaware, OH

SGIzTGFQUkNHR2ZMTC9RcTZObEdDc3dqc0E9PQ==
  • Compunnel Inc.
  • Delaware, OH

Job Description

Job Summary:

We are seeking a highly organized and proactive Senior Administrative Assistant to provide essential support to our team at DuPont’s Experimental Station. The successful candidate will oversee various administrative tasks, including expense management, onboarding new employees, and facilitating inter-departmental communication. This on-site role is critical for maintaining operational efficiency and requires collaboration with multiple departments.

Key Responsibilities:

  • Review and approve employee expense reports, including those from international teams.
  • Prepare and process expense reports related to awards promptly.
  • Process Confidentiality Disclosure Agreements (CDAs) and timekeeping adjustments (Time correction tickets).
  • Generate purchase requests and purchase orders (POs), coordinating vendor payments through SAP and SharePoint.
  • Assist with account payments in collaboration with the local SAP contact.
  • Order office supplies from designated vendors and monitor inventory levels.
  • Assist the onboarding process for new hires, ensuring an effective transition.
  • Coordinate recruitment efforts, including scheduling interviews and managing travel reservations.
  • Handle space requests and allocate resources efficiently.
  • Order computer equipment and maintain an organized inventory of supplies.
  • Submit service tickets for equipment maintenance.
  • Coordinate logistics for team meetings, including agenda preparation, room setup, and materials organization.
  • Manage onboarding logistics such as IT access and scheduling initial meetings.
  • Develop and manage distribution lists for effective internal communication.
  • Organize catering for internal meetings and events.
  • Facilitate visitor access and manage conference room schedules.
  • Serve as a point of contact for team members regarding policies and procedures.
  • Participate in special projects and provide support for trade shows as required.
  • Manage and Coordinate calendars for executives simultaneously
  • Schedule, reschedule and prioritize meetings based on urgency and importance
  • Coordinate across different time zones for remote and international participants
  • Anticipate scheduling needs and proactively suggest meeting times
  • Assist the sales team with Vespel® quote access forms for specific programs.

Qualifications:

  • Minimum of 5 years of proven administrative experience in a corporate environment.
  • Strong organizational skills with exceptional attention to detail.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to handle sensitive information with the utmost discretion.

Job Tags

Work at office, Local area, Remote work,

Similar Jobs

Shelco, LLC

Construction Superintendent Job at Shelco, LLC

 ...premier Commercial General Contractors in the Southeast. Our Superintendents are one of the most important Team Members we have and are a...  ...Superintendent in our Charlotte office to oversee our construction projects. We are specifically looking for a Superintendent that... 

Neptune Construction Group LLC

Social Media Content Creator Job at Neptune Construction Group LLC

 ...Job Description Part-Time Social Media Content Creator Position Overview Neptune is looking for a part-time Social Media Content Creator to help build our online presence and support basic marketing tasks. This role focuses on creating simple content, posting... 

TPC Group

Refinery Process Engineer Job at TPC Group

POSITION SUMMARY: TPC Group is seeking a Senior Process Engineer to translate business needs into tangible value through creative and innovative process design. This position has an important role in developing new process designs with R&D while also updating existing...

Stewart Construction, Inc.

Assistant Project Manager Job at Stewart Construction, Inc.

 ...construction company who specializes in fast paced, strategically implemented commercial projects. As our company continues to grow, we are looking to hire a new Assistant Project Manager. This position will be primarily responsible for the document control on a variety of... 

Lubavitch of Wisconsin

Office Administrative Assistant Job at Lubavitch of Wisconsin

 ...promote Jewish knowledge and awareness and the means to practice and experience our Jewish heritage. It encourages every positive action on the...  ...-profit field. This position reports directly to the Executive Office and is responsible for general office support, campaigns,...